The Residency Coordinator's Handbook

Residency Coordinators: Are you tired of wading through vague standards and incomplete instructions?

We are here to help!

Using practical, easy-to-understand explanations on how to meet the standards and challenges of a residency program in any specialty, The Residency Coordinator’s Handbook and CD-ROM help make your job easier with:

• Tips and tools for paperwork and deadline management
• Sample documents to help you comply with ACGME standards and regulations
• Recommendations to help you save time and stay organized
• Advice on interviewing, compliance issues, and overcoming common obstacles
• Policies for personnel issues and dealing with disruptive behaviors
• Timeline of annual objectives to help coordinators plan and schedule
• Adaptable forms and tools for use in individual specialties and programs

Easy to search and easy to use, The Residency Coordinator's Handbook will guide you through the daunting and complex demands of coordinating your program.

Residency coordinators juggle a multitude of tasks, including:

• Supporting residents through a complex educational process
• Ensuring their program director has the tools and resources he or she needs
• Monitoring their program’s compliance with ACGME standards

The list goes on and on.

Are you a new residency coordinator who needs to come up to speed quickly?

Unfortunately, new coordinators are not often given the resources they need to effectively perform these tasks. Often they must navigate complicated standards, overcome scheduling challenges, and master documentation requirements, without any administrative support. Failure to quickly learn and carry out these duties puts their program’s accreditation at risk.

Are you an established coordinator in need of a quick reference guide?

Because standards and expectations are constantly changing, even the most experienced coordinators frequently find themselves searching for practical, easy-to-understand resources to guide them through day-to-day activities.

Are you a program director or administrator with limited time and resources to train your coordinator?

The Residency Coordinator's Handbook is the training tool you need.

Our handbook and CD-ROM is a comprehensive yet concise resource that new and experienced program coordinators in all specialties can use to confidently rise to the challenge of their position. This easy-to-reference handbook, written by a coordinator with over 25 years of experience and still at the job today, guides coordinators through even the most complex requirements. This handbook is the definitive guide to residency program management.

Topics include:

• Definition of coordinator role
• ACGME common program requirements
• Recruitment
• Orientation
• Documentation and organization
• Legal issues
• Budgeting
• Timeline
• Resources
• Functional tools and templates

Check out the Table of Contents

1. Introduction to the coordinator position—a working definition
   1. Value to the program
   2. Coordinating different specialties
   3. Fellowships vs. residencies
2. Duties
   1. Liaison
      1. Program director and residents
      2. Program director and chief residents
      3. Residents and faculty
      4. Program director and GME personnel
      5. Organizations involved in GME
   2. Recruitment
      1. Applications
      2. IMGs and foreign medical graduates
      3. Interviews
      4. The match
      5. Recruitment tools
   3. Orientation
      1. Appointments and contracts
      2. Credentialing
      3. Resident manual
   4. Accreditation
      1. ACGME’s institutional requirements
      2. ACGME’s common program requirements
      3. ACGME’s specific program requirements
   5. Documentation and Organization
      1. Website management
      2. ACGME-mandated documentation
      3. Resident files
      4. Schedules
   6. Legal issues
      1. Due process
      2. Problem residents
      3. Credentialing and training verifications
   7. Financial issues
      1. Funding of positions
      2. Medicare reimbursement
   8. Timeline
   9. Resources
      1. Professional organizations
      2. Books and periodicals
      3. Web sites
      4. Networking/Listservs
      5. Glossary of terms
         

Who will benefit?

New and experienced residency program coordinators, residency program managers and directors, risk managers, fellowship coordinators, administrators, administrative assistants, office personnel, and others in graduate medical education and teaching hospitals

Don’t wade through daunting and complex requirements on your own.  Get the help you need to develop an efficient and effective residency program with The Residency Coordinator’s Handbook.

About the Author

Dianna Otterstad, BA, is the founder and first president of the Association of Program Coordinators in Radiology (APCR). Dianna graduated from Texas Tech University and worked there for five years before joining the Department of Radiology at The University of Texas Southwestern Medical Center at Dallas in 1979. She has managed the residency and fellowship programs for the department since 1980, during which time her “flock” has grown from 35 to 80 residents and fellows.

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